Your contract will be with the Field Studies Council (FSC)
Your booking will be confirmed in writing (by letter or email). Bookings are not confirmed until you receive this letter.
We require the deposit of £100 per group per day or £50 per group per half day to secure your booking. Please make all cheques payable to 'Field Studies Council Ltd'. This will be deducted from your final balance. A receipted invoice will be sent to you. Until the deposit is paid, the booking is treated as provisional and there is no certainty the place can be held. The Centre reserves the right to cancel a booking without notice where a deposit has not been received.
Confirmation of visitor information
Please confirm the number of students attending the course along with any relevant medical or special educational needs at least six weeks prior to your visit. This information will be used to produce the balance invoice. We are unable to accept responsibility for any difficulties arising from not receiving this important information in advance of your visit. Any information disclosed will be treated in confidence by the the Centre.
Balance of Fee
The deposit acts as part payment and will be taken off the final balance. An invoice will be raised for your visit and is payable at least 10 days prior to course commencement. If payment is not received at this time, The Centre reserves the right to cancel your reservation, in which case normal cancellation terms will apply. In certain circumstances an additional invoice may be raised after your course (e.g. broken equipment, additional students). No reductions can be made in respect of late arrival, early departure or absence during any part of the course.
If you are forced to cancel your course you may be liable for payment of up to 100% of the course fees. Furthermore, the Centre cannot accept responsibility for loss of or damage to guests' personal belongings. Consequently, we recommend that you have appropriate insurance cover in place prior to your visit. The FSC has negotiated a blanket insurance policy with a leading insurer which is automatically provided to all eligible School Groups at no extra cost. Details are available online.
Cancellation of the Course (by the school)
If it is necessary for you to cancel your booking, please inform the the Centre in writing as soon as possible, or if booked online at View Tube Learn through the online portal. Cancellation may be subject to cancellation charges as follows. Charges can only be waived in exceptional circumstances.
- The Centre will retain the deposit for a cancellation made within 60 days of the start of the course.
- If cancellation is made less than 30 days before the start of the course, whether deliberately or by default, the balance of fees must be paid in full, a condition which is accepted when the booking is confirmed.
Cancellation of the Course (by the Centre)
Should a course be cancelled by the Centre, and this will only happen in exceptional circumstances, we shall inform the school as soon as possible and we shall try to make alternative arrangements. Should no alternative arrangement be suitable, a full refund of all payments would be made at the earliest opportunity. The Centre will not be liable for any additional cost or expense.
Variation of conditions
The Centre reserves the right to vary its booking condition as necessary. Bookings will be subject to the conditions prevailing at the time of booking. FSC reserves the right to refuse to accept any booking without stating a reason.
The Centre reserves the right to alter course programmes or engage alternative tutors after careful consideration if and as circumstances dictate. In this event, you will be informed as soon as possible. The Centre will not be liable for any additional cost or expense. All fees were correct at the time of booking. They may be varied should circumstances outside the control of the Centre make this necessary. Any increase in charges will not take place within the 30 days prior to the start of the course.
At View Tube Learn
If hiring the classroom, the client is responsible for the preparation of the room and the return of the room back to a classroom. Set up and break down time forms part of the rental time.
You will not have access to the room before the time stated on your booking confirmation and must vacate the room promptly at the agreed booked time. We reserve the right to charge an hourly rate before or after the agreed booking time and for any additional work required to return the room back to a classroom. Breakages and spillages must be reported before departure.
If you have organised catering with the cafe, please contact them directly regarding the details. We are separate companies and you will receive separate invoices for any catering booked.
The group leader will be responsible for the safety, security and conduct of their guests and must be aware of local emergency and security procedures.